The Community Library Association Public Policies
CLA Circulation Policy
The Community Library Circulation Policy
Updated February 2017
Library Cards: Library memberships are open to all persons regardless of residency, and library cards are free-of-charge. New members may complete an application in person at any library desk or register online with a follow-up visit to a library desk. We ask that each borrower have his or her own library account.
Adult — Applicants 13 years and older will become Adult members after a three-month Introductory period.
Juvenile — Applicants under 13 will be issued Juvenile memberships. Juvenile accounts must be attached to a Responsible Party who is an Adult member in good standing over the age of 18. A three-month Introductory period will apply.
Parent/Teacher – Applicants who are parents or teachers may specify their account as Parent/Teacher. A three-month Introductory period will apply with specific material limits to be determined by the children’s librarian.
Introductory – All new members will be designated as Introductory. After three months in good standing, the member will be updated to full status as Adult, Juvenile or Parent/Teacher. The borrowing limit for introductory members is six (6) items at any one time.
Applicants for The Community Library cards should:
- Complete application in person at any library desk or online at www.comlib.org.
- Present a valid photo identification (or other acceptable method of ID as deemed appropriate by library staff) at a library desk where a library card will be issued and PIN set.
We ask that members provide the library with working contact information throughout membership as follows:
- A current telephone and/or e-mail address is required.
- A current mailing address is requested.
By applying for a card with The Community Library, applicants agree to abide by the library’s guidelines and terms of the library’s policies during their membership.
Borrowing: Members assume complete responsibility for all materials checked out on his or her account. Each member should use his or her own account to borrow library materials. Damage to or loss of items may result in charges to the cardholder’s account. Charges must be resolved for borrowing privileges to remain valid. Library cards need to be current and in good standing to use online downloadable materials.
Loan Limits and Guidelines:
Loan Limit Loan Period Renewals Holds
Adult Books None 21 days 1 Yes
Adult New Fiction 3 7 days 0 No
Adult New Nonfiction None 21 days 1 Yes
Adult Audiobooks 6 21 days 1 Yes
Adult Music 6 21 days 1 Yes
Adult DVD 6 7 days 2 Yes
Adult TV Series 2 7 days 2 Yes
Learning Company CD/DVD 6 21 days 1 Yes
Children’s Books None 21 days 1 Yes
Children’s Audiobooks 6 (of all types of media) 21 days 1 Yes
Children’s Music 6 (of all types of media) 21 days 1 Yes
Children’s DVD 6 (of all types of media) 7 days 2 Yes
Interlibrary Loan 3 Up to the lending library Up to the lending library
eReaders 2 21 days 1 Yes
Digital – Axis 360 3 14 days As available Yes
Digital – OneClick None 14 days As available Yes
Teaching Co. DVD/CD 6 21 days 1 Yes
Note: There is no charge for borrowing The Community Library materials. Interlibrary loans are subject to a $4 charge per item.
Borrowers will receive a courtesy notice two days prior to the due date and may proceed as follows if a renewal is desired:
Online — Items may be renewed via the “My Account” feature on the Library’s online catalog accessible from www.comlib.org. . After an item is overdue, it can no longer be renewed online.
NOTE: The member’s 14-digit library card number (located on the back of the member’s library card) and 4-digit PIN are needed to access his or her accounts online. PINs are established at the time of application and must be reset by visiting the library desk. Within the online catalog, members may create an EZ username and EZ password for simplified log in. The library card number and PIN are the default when the EZ credentials are forgotten.
In-person or Telephone — Renewals are also possible by visiting any library desk or calling (208) 726-3493, Ext. 1 (Adult) or Ext. 2 (Children’s).
Email — Alternatively, patrons may reply to the courtesy or overdue notice with a request to renew items — however, renewals are subject to availability (i.e., no holds).
Other Important guidelines for renewals:
- If a hold is placed on an item by another member, the item must be returned after the current lending period and no renewal will be possible.
- After 30 days overdue, items are no longer eligible for renewal.
- Members with overdues that have holds in place may not be eligible for additional checkouts.
Placing a Hold:
Library members may place a hold on items that are currently checked out. This can be done via the member’s online account within the library catalog or in-person at the desk. As a courtesy, we ask that members call or email the library if they no longer need an item they’ve placed on hold. Hold items will be held for a period no greater than seven (7) days and may be released after three (3) days if other patrons are waiting.
- Holds placed for items that are on the shelf will be brought to the desk by library staff — an email (if applicable) will be sent indicating the item is now available.
- Holds that are returned to the library will automatically result in notification of the next patron on the hold list via email (if applicable). Library staff may also make a courtesy telephone call. Members may request a ‘no holds call’ status if preferred.
- Hold Limit: Six (6) items per borrower.
A courtesy email (or txt) notice is sent two days before the item is due, and members may self-renew via the library catalog or by replying to the email if the item is eligible for renewal.
An overdue notice will be sent via email (or txt) one week after the item is overdue indicating the item is now due back and can no longer be self-renewed. Borrowers can call or visit the library to inquire about renewing such items.
After four weeks, a courtesy telephone call (or email) is made by the library and the member’s account will be restricted. Items may be returned with no penalty and the member’s account will be returned to good standing.
After two months, a Lost Item Notice is sent (via email or U.S. mail), and the items are declared Lost by library staff and may be replaced at the expense of the member.
Long-Overdue Materials: While the library does not charge any overdue fines, items that are overdue for three months will be declared Lost, and the member will be charged the listed cost of the item. If the item is returned in acceptable condition prior to replacement, charges will be removed and the account will be returned to good standing. However, materials may be replaced and the charge will remain on the member’s account until payment is received, and these members will be restricted from borrowing. Payments and other account issues may be resolved at the library’s front desk.
Damaged and Lost Items: When an item has been returned damaged or declared lost, the library member’s account will be charged for the original replacement cost of the item. Accounts with outstanding account balances are not eligible for check outs and may have limited access to digital services, ILL and other library services.
As a courtesy alternative, the library will accept a copy of the lost or damaged item in excellent or new condition as a replacement. Members may be held responsible for the replacement costs if the library opts to replace a long overdue item before such replacement is received.
Payment: The library accepts payment for damaged and lost charges via personal check to The Community Library, credit card or cash. Payments of outstanding charges may be made at the library’s front desk.
Interlibrary Loans Requests (ILL):
Members may request items that are not held in our library via Interlibrary Loan (ILL). An ILL form is available at the front desk — each item requested requires a separate form. There is a $4 charge for each item requested, payable upon check out. The limit for ILL requests is three per month. For more information regarding this service, see the CLA Interlibrary Loan (ILL) Policy for details and contact our Reference Desk with special inquiries.
Acquisition Requests: Members may submit a request for acquisition of a title by completing a form at any library desk. Such requests are subject to the discretion and timing of the library’s selection managers. Generally, only items published within six months of the request will be considered for acquisition, and these requests are subject to library’s collection policies and budgetary considerations.
Restricted Borrowing Privileges: Library members will have their borrowing privileges denied when an account balance has been added for items in long-overdue, lost or damaged status. A Library member may also have borrowing privileges restricted when his or her contract information is determined to be out of date or if violations of the CLA Public Behavior Policy result in limited access to the library’s facilities.
Confidentiality of User Records: The Community Library specifically recognizes that its circulation records and other records identifying the names of library members along with specific materials and personally-identifiable information are confidential in nature. Such records may be disclosed only to the person positively identified as the patron to whom the materials have been loaned. Please see the CLA Privacy and Confidentiality Policy for further details.
Library Communications: Members may be contacted via email, telephone or mail for library specific communications, including newsletters regarding library events and planning. Emails will have an option to ‘opt out’ should the member prefer to no longer receive these communications. Please contact the library at firstname.lastname@example.org with concerns about your preferred communications.
CLA Computer Resources and Internet Policy
COMPUTER RESOURCES AND INTERNET POLICY
Updated June 19th, 2013
USE OF COMPUTER RESOURCES, GENERALLLY
The Community Library (hereafter “TCL”) provides access to computer equipment, programs, databases, and the Internet (collectively, the “computer resources”) for informational and educational purposes. All users of the TCL’s computer resources, both staff members and patrons, are expected to use these resources in accordance with this policy and only for legal purposes.
TCL provides high-speed, broadband Internet access to the pubic via its many public computers and its high quality Wi-Fi network for the purpose of making available the vast array of information resources and services on the web. TCL provides this access free of charge and without the requirement of a library card. Tech help is available on a limited basis through TCL’s tech classes and Office Hours (see www.comlib.org for more information).
The Internet and its available resources contain a wide variety of material and opinions from varied points of view for which TCL cannot be held accountable.
GUIDELINES FOR USE
Access to TCL’s public computers is available on a reserved or a first-come-first-served basis. The Public Internet Computers may be used for 30 minutes and extended up to an additional 30 minutes provided that there are no other patrons waiting. The Word Processing Computers and Business Workstation may be reserved for 120 minutes and extended up to another 60 minutes when there are no other patrons waiting.
Files may be downloaded or saved to TCL’s computers on a temporary basis to the T:\ (PublicDocs) folder. TCL assumes no responsibility for data saved to this location. All data saved to this location is visible by other users of the same computer. All data in these locations is periodically deleted by TCL staff. Patrons can delete data from the location by clicking Start, Computer, then opening the T:\ drive, selecting a document, then striking the Delete key on the keyboard. Removable USB disks may be purchased from at circulation desk for $12.00.
TCL’s public Wi-Fi network (SSID “CommunityLibrary”) is unsecured and unencrypted. It is the sole responsibility of the patron to ensure the safety and security of any device connecting to this network, including anti-virus and firewall software among other protections. TCL is not liable or responsible for any damages to computer software or hardware that may occur during or through use of its public Wi-Fi network.
TCL provides access to a number of iPad tablets for checkout and in-house use. Included on all iPads is a selection of popular Apps and web services. Patrons may log into these Apps and services with their credentials but are responsible to log themselves out after use. TCL assumes no responsibility for any damages caused by patrons who leave themselves logged in to any and all Apps and services. Check-out iPads may be found in the general TCL’s Online Public Access Catalog where availability may be viewed and holds placed. Check-out iPads require an additional signed release and financial guaranty. In-house iPads are available on a first-come-first-served basis for use in the Reference Room only.
Black and white and color printing are available for purchase through TCL’s LPT:one software. Black and White prints cost $.10 per page and are duplexed (printed two-sided) by default. Color prints cost $.50 per page and are also duplexed by default. Printing from patron owned Wi-Fi enabled computers is available by downloading and running the LPT:one Mobile Client. See the TCL website for details and instructions: www.comlib.org. Prints can be paid for using cash or credit card. The minimum credit card charge is $.25 and a preauthorization of $10.00 will be made.
Computer resources may not be used for the following purposes:
- Violation of any applicable, federal, state, or local laws, ordinances, rules, or regulations.
- Harassment of other persons or parties.
- Libel or slander of other persons or parties.
- Destruction of or damage to equipment, software, or data belonging to TCL or other users.
- Gaining or attempting to gain unauthorized access to any computing, information, or communications devices or resources on TCL’s network or any other.
- Disruption or unauthorized monitoring of electronic communications on TCL’s network or any other.
- Unauthorized copying, downloading or distribution of copyrighted or other protected material (i.e. piracy).
- Violation of computer system security.
- Unauthorized use of computer accounts, access codes, or network identification numbers assigned to others.
- Use of computer communications facilities in ways that unnecessarily impede the computing activities of others.
- Violation of software license agreements.
- Violation of FCC network usage policies and regulations.
- Violation of another person’s or party’s privacy.
- Gambling activities of any kind.
- Any and all other matters which TCL, at its sole discretion, subject to constitutional limitations, and in consideration of the best interests of the public, determines to be an unacceptable purpose.
CLA Laptop Checkout Policy
Laptop Checkout Policy
Created November, 1 2016
- Laptops are configured to work only in the library and may not be taken outside the library building;
- Users are not permitted to consume food or beverage while using our laptops;
- Users are responsible for saving their work – upon shut down or return, files may automatically be deleted;
- The laptop and accessories become the responsibility of the user upon check out;
- Loss, theft, or damage may result in charges to the user’s account.
- Only current adult cardholders in good standing may check out our laptops;
- Laptop users must complete and sign a “Laptop User Agreement” and deposit a valid photo identification – or other adequate collateral – at the front desk during check out;
- Laptops will check out for two (2) hours with renewals possible in two-hour increments subject to availability;
- Laptops are due no later than 15 minutes prior to closing;
- Laptop returns should be directly to the desk staff;
- Laptop chargers will remain at the front desk. If a laptop needs power, it must be checked back in to charge.
CLA Interlibrary Loan Policy
Interlibrary Loan (ILL) Policy
Updated June 15, 2011
Interlibrary Loan (ILL) is a process through which library material, or a copy of the material, is made available by one library to another upon request. If the Community Library does not have the material that a user needs within its collection, library staff will attempt to borrow it from another library via the ILL system.
1. Eligible Borrowers
Interlibrary loan service is available to any patron in good standing (i.e., card is not blocked for fines, overdue materials, or incorrect contact information) who has been issued a current Community Library borrower’s card.
Patrons who do not have a Community Library card can use Interlibrary Loan services, but are required to use the materials at the Community Library in the Reference Room. A library card can be obtained at no cost from the Community Library.
2. Requesting ILL Service
Interlibrary loan request forms are available from any Community Library staff person. Patrons can access OCLC FirstSearch for Interlibrary Loan searches – http://www.comlib.org/reference_database.php. OCLC First Search is the database from which the Community Library receives most of its interlibrary loan resources. Patrons can also receive help from the Interlibrary Loan staff person or any Community Library Staff person.
Requests will also be accepted by telephone from any Community Library cardholder in good standing. When requesting an item for interlibrary loan, the following information will assist library staff in locating and requesting the item: exact title of the item, author or editor’s full name, publisher, and date of publication.
3. Request Restrictions
a. Material Types
Some types of materials are not available for lending by other libraries and, consequently, the following will not be requested on interlibrary loan: reference material (e.g., directories, encyclopedia sets, indexes, standard library reference tools); bound volumes or individual issues of magazines and newspapers; software; rare, archival, manuscript or fragile items; popular books published within the three months; and books currently in the collection of the Community Library which are not listed as lost or missing and includes items that are in high demand, such as book club books. Reserves can be placed on such items.
*We will borrow audio-visual materials (videos and sound recordings) from other libraries based on their lending policies. However, these items can be more difficult to acquire.
b. Number of Requests Accepted
A library user may have up to three (3) outstanding interlibrary loan transactions at any one time. This includes requests that are pending as well as materials that the user currently has borrowed through interlibrary loan. Patrons will be asked to prioritize their requests to assist staff with their acquisition.
Patrons can request materials more than once, but not twice in the same loaning period.
c. Copyright Compliance
The Community Library complies with Federal copyright law and CONTU (National Commission on New Technology Uses of Copyrighted Works) guidelines that established the following guidelines for copying interlibrary loan:
Requests for photocopies must include the copyright warning and the library user must acknowledge awareness of the copyright warning.
The Library may request only a total of five (5) articles a year from the last five years of a specific magazine.
The Library may request only one (1) article a year from any one issue of a magazine.
4. Circulation of Interlibrary Loan Material
a. Loan Period
The library lending the material sets the due date. Typically, interlibrary loan materials will be loaned to patrons for a three-four week period.
Library users are encouraged to return materials at the end of the loan period so that materials are not absent from the lending library for an unreasonable length of time. Renewals are only permitted if the lending library allows such an extension. Requests to renew an item must be submitted two days in advance of the due date for the item.
5. Agreement to Accept Charges from Lending Libraries
The Community Library will make every effort to request materials from those libraries who do not charge for lending their materials. Many libraries, however, are not charging for lending materials for their collections. Library users are responsible for any charges applied by the lending library including photocopy charges, postage for the loan of microfilm or microfiche, overdue fines, or fees for damaged or lost materials. Library staff will make every effort to notify the library user as to any fees that will be assessed by the lending library. If lending charges are not paid at the time the material is picked up, they will be attached to the user’s circulation record and handled in the same manner as fines and other charges.
6. Fees, Overdue Fines and Charges for Damaged or Lost Materials
There is a $4.00 charge from the Community Library for each interlibrary loan request. Patrons are also responsible for any charges assessed by the lending library for the service or for any damage to an interlibrary loan item. If an interlibrary loan item is lost, the library user will be responsible for the cost of the item, plus any other additional associated fees.
a. Failure to Pick-Up Interlibrary Loan Materials
Library users who request an item via interlibrary loan and fail to pick it upon notification by a library staff member or after the material’s due date, may be assessed a fee of $4.00 for each unclaimed item, in addition to any fees or charges assessed by the lending library.
7. Lending Materials to Other Libraries
a. Lending Charges
There is no charge to other libraries to borrow materials from the Community Library’s collection, nor will charges be assessed for overdue items. If an item is not returned by the borrowing library to the Community Library, the borrowing library is responsible for the replacement cost of the item.
b. Loan Period
Community Library materials will be lent to other libraries for four weeks, with possibility of renewal depending on the type of materials.
c. Format of Requests That Will Be Accepted
In order to facilitate processing of interlibrary loan requests, the Library will mainly accept requests submitted through the computer-based loan system. Exceptions to this may be made on a case by case basis.
d. Materials that will be lent to Requesting Libraries
The Community Library will lend photocopies of periodical articles or pages from books in accordance with federal copyright law. With regard to new books, we will lend fiction books after they have been out of rental status and non-fiction books, after one month of being in circulating status.
In order to insure that local Community Library users have access to the latest materials, the following items will not be loaned via interlibrary loan: books with long reserve lists; items designated as “high demand”; audio-visual materials (videos and sound recordings); software; reference materials (e.g. directories, encyclopedia sets, indexes, standard library reference tools); bound or current issues of magazines and newspapers; and rare, archival, manuscript or fragile items.
CLA Library Access Policy
The Community Library Access Policy
Created on March 21, 2011
The Community Library is a privately funded library and shall maintain free access to the use of its resources to the fullest extent possible.
a. The Community Library shall permit free use of materials and services within the Library building as well as attempt to provide these services to those residents incapable of physically accessing these resources.
b. The Community Library endorses and subscribes to the American Library Association (ALA) Policy as adopted by its Council in January 2001 regarding the provision of equitable access for persons with disabilities and undertakes to use its best efforts to comply with said Policy to the extent that doing so does not fundamentally alter the nature of goods and services offered by the Library, result in an undue burden on the Library, and that the Library is able to fund the costs of doing so within the constraints of its Annual Budget and/or from funds it is able to raise privately from time to time. c.Charges for special services may be imposed by the Director of the Library. These decisions will be made available to the public and reviewed annually. Some of these include color printing charges, photocopying fees, or meeting room use fees.
2. Borrowing Privileges:
a. A library card may be acquired without a fee.
b. The Community Library allows any person to acquire a library card for free as long as they provide photo identification and a working contact address, post office box or other mailing address, telephone number, and/or e-mail address.
c. Computer use and Internet use is also free to any patron or Library visitor.
CLA Library Bill of Rights
Library Bill of Rights
The American Library Association affirms that all libraries are forums for information and ideas, and that the following basic policies should guide their services.
- Books and other library resources should be provided for the interest, information and enlightenment of all people of the community the library services. Materials should not be excluded because of the origin, background or views of those contributing to their creation.
- Libraries should provide materials and information presenting all points of view on current and historical issues. Materials should not be proscribed or removed because of partisan or doctrinal disapproval.
- Libraries should challenge censorship in the fulfillment of their responsibility to provide information and enlightenment.
- Libraries should cooperate with all persons and groups concerned with restricting abridgment of free expression and free access to ideas.
- A person’s right to use a library should not be denied or abridged because of origin, age, background or views.
- Libraries that make exhibit spaces and meeting rooms available to the public they serve should make such facilities available on an equitable basis, regardless or the beliefs or affiliations of individuals or groups requesting their use.
Adopted June 19, 1939, by the ALA Council; amended October 14, 1944; June 18, 1948; February 2, 1961; June 27, 1967; January 23, 1980; inclusion of “age” reaffirmed January 23, 1996.
CLA Library Code of Ethics
Library Code of Ethics
Created March 21, 2011
The Community Library has adopted the American Library Association’s Code of Ethics, and uses them to help guide their decision making and services.
- We provide the highest level of service to all library users through appropriate and usefully organized resources; equitable service policies; equitable access; and accurate, unbiased, and courteous responses to all requests.
- We uphold the principles of intellectual freedom and resist all efforts to censor library resources.
- We protect each library user’s right to privacy and confidentiality with respect to information sought or received and resources consulted, borrowed, acquired or transmitted.
- We recognize and respect intellectual property rights.
- We treat co-workers and other colleagues with respect, fairness and good faith, and advocate conditions of employment that safeguard the rights and welfare of all employees of our institution.
- We do not advance private interests at the expense of library users, colleagues, or our employing institutions.
- We distinguish between our personal convictions and professional duties and do not allow our personal beliefs to interfere with fair representation of the aims of our institution or the provision of access to their information resources.
- We strive for excellence in the profession by maintaining and enhancing our own knowledge and skills, by encouraging the professional development of co-workers, and by fostering the aspirations of potential members of the profession.
CLA Library Materials Donation Policy
The Community Library Donation Policy
Your donation to the Community Library is greatly appreciated. Donations of materials in good condition create savings for the Library. Eclectic donations of new and unusual material allow us to increase the breadth of subjects of our collection. However, a library representative must approve bulk donations before bringing them into the building.
Obsolete, excessively dusty or rodent-run materials cannot be accepted. Please read our policy below before bringing major donations to the Library—you may speak to a librarian about your collection during business hours.
Thank you for supporting community sharing and recycling of books, CDs, DVDs and other resources. All items donated to the Library become the property of the Community Library Association without conditions. We have tax credit receipts for your donation upon request.
We are glad to accept (clean, undamaged, in good to excellent condition):
- Hardback, trade paperback and children’s books for general readers of all ages.
- Travel Guides current to 5 years.
- Current and up to date training manuals for CPR, First Aid, and other materials related to community health and safety.
- Current and state-of-the-art DIY manuals and how-to books.
- Audiobooks and music on CD.
- DVD documentaries, popular TV series and movies.
- Books, photos, oral and written histories, biographies, memoirs and items pertaining to the history of Idaho in and around the Wood River Valley region – please consider contacting the Regional History Librarian about any of these materials.
We do not accept:
- Dusty, moldy, torn, highlighted, water-damaged, or rodent-marked materials.
- Older and highlighted textbooks, college annuals, and alumni publications (unless of regional historical interest).
- Magazines (unless of regional historical interest).
- Homemade tapes, CDs or DVDs (unless of regional historical interest).
We will add what we can to our collections. Materials that are not added may be:
- Placed in our free paperback area located in the adult library entryway.
- Placed in our book sale area in the adult library foyer.
- Passed on to the Gold Mine Thrift Store to help raise money for the Community Library.
- Placed in other future book sales, auctions or shopped to book collectors.
- Items with excessive mold, dust, mouse-chewing, or other condition issues will be discarded for health reasons. Please do not bring these items to the library!
For a receipt for your donation, please speak with a staff member. Individual smaller donations may be marked as such and dropped into Library bookdrops. Large donations can only be accepted during hours the library is open: Monday 10 AM–6PM, Tuesday 10 AM–8 PM, Wednesday 10 AM–8 PM, Thursday 10 AM–8 PM, Friday 10 AM–6 PM and Saturday 10 AM–6 PM. The library is closed on Sundays and most major holidays.
Don’t forget, donations of clothing, furniture, objet d’art, and other gently used gifts, gadgets and goods are very welcome at the Gold Mine Thrift Store, the cornerstone of the Community Library!
CLA Meeting Facilities Policy
Community Library Meeting Facilities Policy
May 21, 2011
The Community Library makes its meeting rooms available to the public under the terms of this policy to further its mission of providing free access to all forms of knowledge to the public. The Library meeting rooms are open to organizations engaged in educational, cultural, intellectual or charitable activities. The Library makes its meeting rooms available to area businesses for non-commercial purposes, such as employee meetings or retreats. Neither the Library itself not the meeting rooms are designed to accommodate commercial or pecuniary activities of any kind. This policy does not apply to the use of the meeting facilities for Library activities or for activities or events sponsored by the Library.
“Meeting Facilities” shall include the two public meeting rooms, and the Lecture Room, as well as any other enclosed areas the Director may, from time to time, designate as meeting facilities.
The Meeting Facilitates of the Community Library shall be available to Community Library cardholders and local organizations subject to the following conditions:
- The scheduled use shall not conflict with Library sponsored programs or the Library’s ability to deliver its existing services.
- The following legend must prominently appear on any sign, advertisement, invitation or other notice or announcement of an event to be held in Community Library Meeting Facilities: “This event is neither sponsored nor endorsed by the Community Library.” Failure to include such legend will result in forfeiture of the right to use the applicable Meeting Facilities.
- Unless approved by the Library, use of Library Meeting Facilities by an individual or an organization for meetings or events which are open to the members of the general public or which are advertised or promoted to encourage attendance by members of the general public shall not exceed two times per year and shall not exceed once per month. Use of Meeting Facilities by an individual or an organization for meetings or events at which attendance is limited to organization members and/or their invited guests shall not exceed five times per year and shall not exceed once per month. Meetings which are open to the general public may pose a greater likelihood of imposing additional burdens on Library personnel and may be more disruptive to the quiet enjoyment of the Library by patrons.
- The user shall be responsible for assuring that permitted occupancy limits pursuant to applicable fire or safety codes are not exceeded. The user will restore the premises to a clean and neat condition following the assembly. The Community Library will be reimbursed for any costs to the Library resulting from the use of a Meeting Facility by an organization or individual. Any fees, term ad conditions or other requirements for the use of a meeting facility shall be specified in the relevant use agreement.
CLA Meeting Facilities Specifications
Community Library Meeting Facilities Specifications
Updated January 10, 2014
There are three rental facilities at the Community Library that are available to the public. Please review the CLA Library Meeting Facilities Policy for more information.
1. Lecture Room
Tech specs: A podium wired for VGA (computer) video, computer audio, and a microphone. Also available are various microphone configurations and a Blu-ray DVD player for videos and music. All video inputs are connected to the ceiling mounted full HD projector.
Rate: $200 per half day
2. Large Conference Room
Capacity: 18 at table (+10 not at table)
Tech specs: VGA (computer) and HDMI video inputs, an audio input (mini-jack), and AC power.
Rate: $35 for a two-hour minimum
3. Small Conference Room
Capacity: 10 at table (+10 not at table)
Tech specs: VGA (computer) and HDMI video inputs, an audio input (mini-jack), and AC power.
Rate: $25 for a two-hour minimum
All rentals are subject to the following conditions:
1. Payment is required at the time of booking.
2. Reservations must be made at least 24 hours in advance.
3. If a meeting runs longer than scheduled, additional time will be billed by the hour.
4. No discount or refund will be provided for less than two hours.
5. The rental fee includes use of all cables required to connect to the large-screen display available in each room.
6. IT support is available for an additional $35 for up to one hour.
7. Conference room rentals may only be booked during Library hours.
8. No insurance certificate is required to rent the conference rooms.
9. The user will restore the premises to a clean and neat condition following the meeting.
10. Availability is prioritized based on the following:
i. Library sponsored program or meetings
ii. Programs co-sponsored by Library.
iii. Other meetings or programs.
11. The Community Library retains the right to refuse service to anyone for any reason.
12. Sliding-scale fee available upon request.
To book a Library facility, call the Library at 208.726.3493.
- Meeting host’s contact information (email, phone, address).
- Preferred date and time.
- Number of people attending the meeting.
- Room preference.
- Technical requirements.
- Credit card information for booking reservation (cc number, expiration, name as it appears on card).
CLA Privacy and Confidentiality Policy
The Community Library Privacy & Confidentiality Policy
The Community Library’s commitment to your privacy and confidentiality has deep roots not only in law but also in the ethics and practices of librarianship. In accordance with the American Library Association’s Code of Ethics:
“We protect each library user’s right to privacy and confidentiality with respect to information sought or received and resources consulted, borrowed, acquired, or transmitted.”
Outlined below are the rights of library patrons, as well as the responsibilities of this institution, which are based in part on what are known in the United States as the five “Fair Information Practice Principles.” These five principles outline the rights of Notice, Choice, Access, Security, and Enforcement:
II. The Community Library’s Commitment to Our Users’ Rights of Privacy and Confidentiality
1. Notice & Openness
We affirm that our library users have the right of “notice”—to be informed about our policies governing the amount and retention of personally identifiable information, and about why it is necessary for us to gather that information. We post publicly and acknowledge openly the privacy and information-gathering policies of the Community Library. Whenever policies change, notice of those changes is disseminated widely to our users.
The Community Library avoids creating unnecessary records, retains only records needed for the fulfillment of the mission of the library, and we do not engage in practices that might place information on public view.
Information we may gather and retain about current and valid library users include the following:
- User registration information required to conduct Library business
- Circulation information for the duration of an item’s loan
- Electronic access information required to provide users with online access to accounts
2. Choice & Consent
This Policy explains the Library’s information practices and the choices patrons may make regarding the manner in which personal information is collected and used. The Library will not collect or retain any private or personally identifiable information other than that information required to open an account.
You have the option of providing us with your e-mail address for the purpose of notifying you about your library account. By default, we will also use your e-mail address to communicate with you about Library programs, services, and to provide you with our monthly Library newsletter. You may unsubscribe from any of these communications at any time and, further, request that we remove your e-mail address from your record entirely.
We will keep your personally identifiable information confidential and will not sell, license or disclose it to any third party without your consent, unless we are compelled to do so under the law or to comply with a court order.
3. Access by Users
Individuals who use library services are entitled to view and/or update their information. You may either view or update your personal information online or in person. In both instances, you will be asked to provide some sort of verification such as a pin number, password, or photo ID to ensure your identity.
The purpose of accessing and updating your personally identifiable information is to ensure that library operations can function properly. Such functions may include notification of overdue items, recalls, reminders, etc.
4. Data Integrity & Security
Data Integrity: The data collected and maintained by the Library must be accurate and secure. Reasonable steps are taken to assure data integrity and security. Personally identifiable information is protected from unauthorized disclosure.
Tracking Users: We remove links between patron records and materials borrowed when items are returned and we delete records as soon as the original purpose for data collection has been satisfied. We permit in-house access to information in all formats without creating a data trail. We do not ask library visitors or web site users to identify themselves or reveal any personal information unless they are:
- borrowing materials
- requesting special services
- making remote use from outside the library of web services restricted to registered users under license agreements (Valueline, et al.)
Public computing sessions are not linked to personally identifiable information in anyway. All public computing session records are deleted at the end of each month. We remove cookies, web history, cached files, or other computer and Internet use records from all public computers every time a public computing session is closed.
Third Party Security: When connecting to resources outside the Library’s direct control, the only information released is that which affirms authentication. The Library is not responsible for protecting personal information gathered by outside websites.
Staff access to personal data: Only authorized Library staff with assigned confidential passwords may access personal data stored in the Library’s computer system for the purpose of performing library work. No personal data will be disclosed to any other party except where required by law or to fulfill an individual user’s request. The Library does not sell or lease users’ personal information to any individual or entity.
5. Enforcement & Redress
Our library will not share data on individuals with third parties unless required by law. Users who have questions, concerns, or complaints about the Library’s handling of their privacy and confidentiality rights should file written comments with the Executive Director of the Library. We will respond in a timely manner and may conduct a privacy investigation or review of policy and procedures.
We authorize only the Executive Director to receive or comply with requests from law enforcement officers. We will not make library records available to any agency of state, federal, or local government unless a subpoena, warrant, court order, or other authorized request legally requires compliance. All staff and volunteers have been trained to refer any law enforcement inquiries to library administrators.
CLA Public Behavior Policy
Community Library Public Behavior Policy
Updated August 22, 2012
Statement of Policy
The purpose of the Community Library is to provide open public access to all of the Library’s written, recorded, filmed, and electronic resources and to its educational and informational services. The Library and its staff are committed to providing a safe and welcoming atmosphere in which to carry out this purpose.
The foregoing commitment can only be fully achieved if users of the Library respect the rights of all other users and Library staff. This general statement underlies the more specific provisions of the Library’s Code of Conduct set forth below and basically requires that Library users (all patrons, cardholders, and visitors alike) act in a manner that will not interfere with the functioning of the Library or disturb others.
CODE OF CONDUCT
1. No Library property may be misused, mutilated, damaged, or defaced, nor any material be removed from the Library without appropriate processing.
2. All materials borrowed from the Library must be returned or renewed in a timely manner.
3. Use of the Library’s search, copy, print, and other information machines (including computers and computer workstations) is subject to reasonable limitation at the discretion of the Library staff. Additional rules governing the use of Library computers are set forth in the Library’s Internet Use Policy.
4. For the benefit of all users, we ask everyone to please maintain a quiet demeanor within the Library and respect the need for restrained conversation and noise in reading and study areas.
5. Disruptive behaviors such as shouting; loud talking; or the playing of music on portable devices without headphones is not permitted anywhere in the Library. Cell phones must be silenced and may only be used in main entrance vestibules or in designated phone rooms.
6. Interference with or the harassment or intimidation of other users, the Library staff, or Library volunteers represents unacceptable behavior. This includes all unwanted or abusive attention by word, act, look, or gesture.
7. Smoking, and the use of narcotics, or hallucinogens, is not permitted.
8. Food and beverages may not be consumed in the public areas of the Library, except for capped bottled water, which is permitted in the Library except for in the Regional History Department, around computer keyboards, or in any other areas specifically designated by the Director of the Library. Alcoholic beverages are not permitted except as authorized by the Library director for specific library functions.
9. Shirts and shoes must be worn at all times inside the Library.
10. Children under the age of nine, for their safety and well-being, must be accompanied by a responsible adult or teenage (14 years old or older). Please see the Unattended Children Policy.
11.Animals, other than those trained to assist disabled users or approved as participants in designated Library programs, are not permitted in the Library.
12. The designated parking spaces for Library staff and disabled users of the Library must be respected. There are additional parking spaces around the Library as well as across the street from the Library’s main entrance.
13. Upon request, users may be asked to show staff members their Library cards or other appropriate identification.
The Community Library staff has been authorized to administer the Public Behavior Policy and, if necessary, to modify and/or adapt it to special circumstances. If aware that a patron’s behavior or conduct is subject to court order or ruling, the staff shall endeavor to ensure that such patron’s use of the Library is not inconsistent with such order or ruling.
As to that patron, such an order or ruling shall be deemed to be a part of the Library’s Code of Conduct.
Users who do not comply with the Code of Conduct or any reasonable request of the staff may be asked to leave the Library premises. Continued noncompliance may result in action ranging from suspension or termination of Library privileges to prohibiting access to the Library premises. Egregious behavior that is considered dangerous and/or illegal may be reported to the police.
CLA Unattended Child Policy
Unattended Child Policy
Updated June 2012
The Community Library strives to provide a warm, welcoming and safe environment conducive to lifelong learning for members of all ages. Sharing this environment with other people requires that everyone follow the Public Behavior Policy.
The Community Library encourages children to use its facilities and services. While the Library is concerned for the safety of children in and around the Library facilities, the Library does not act in place of parents (in loco parentis). A parent, legal guardian, teacher, custodian or caregiver is responsible for being a monitor. The Community Library is not responsible for any consequences of parents, legal guardians, teachers, custodians or caregivers not fulfilling their responsibilities.
The Community Library is a public building, open to all. The safety of children is a priority for The Community Library.
The Community Library will adhere to the following Unattended Child Policy
• Children under the age of nine (9) may not be left alone in the Library and must have adequate supervision while in the Library.
• Children under the age of nine (9) must be supervised by a parent or responsible caregiver aged fourteen (14) or over, at all times while in the Library. Parents or caregivers must remain in the library facility. A child aged 9 or older may attend a program in the program room by him/herself however the caregiver must be ready to meet that child promptly when the program ends or have made arrangements clear with the child regarding leaving the Library on their own or with a designated caregiver. Staff does not monitor the arrival or departure of any child from a program or the building. The Library does not have a public phone and does not allow the use of cell phones inside the facility.
• Children nine (9) and older who can understand and follow the Patron Behavior Policy and who can care for themselves are allowed to be in the library unattended. They should have contact information for someone who can assist them in an emergency. Staff does not monitor the arrival or departure of any child from a program or the building. The Library does not have a public phone does not allow the use of cell phones inside the facility.
• Children between the ages of nine (9) and fourteen (14) years may be left unattended for a maximum of two hours.
• Library staff will attempt to contact a parent, legal guardian, custodian or caregiver when:
• the health or safety of an unattended child or vulnerable adult is in doubt;
• a child or vulnerable adult is frightened while alone at the Library;
• the behavior of an unattended child or vulnerable adult disturbs other Library patrons and has caused staff to ask the individual to leave the Library;
• an unattended child has not been met by a parent, legal guardian, custodian or responsible caregiver at the Library closing time.
If a parent, legal guardian, custodian or caregiver cannot be reached, Library staff will contact law enforcement officials to take charge of the situation involving the unattended child. Library employees and volunteers are not permitted to transport children anywhere at any time.
Parents, legal guardians, custodians, caregivers, children and vulnerable adults who are in violation of this policy or the Public Behavior Policy are subject to suspension of Library privileges.
An unattended child is defined as:
A. a child under the age of nine (9) who is not accompanied by a parent, legal guardian, custodian or caregiver age fourteen (14) or older;
B. a child under the age of fourteen (14) who is not accompanied by a parent, legal guardian, custodian and who does not know or have the information necessary to contact a parent, legal guardian or other responsible adult;
C. a child under the age of fourteen (14) who is not accompanied by a parent, legal guardian, custodian and who is not picked up by closing time and who needs assistance procuring transportation;
D. a child under the age of fourteen (14) who is not accompanied by a parent, legal guardian, custodian and who appears to need staff help beyond assistance with normal library services.
Thank you for reviewing our policies. If you need further assistance or have questions please contact us.